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EOI - Document Control / Secretary page is loaded EOI - Document Control / Secretary Apply locations Dubai time type Full time posted on Posted Today time left to apply End Date: October 30, 2025 (30+ days left to apply) job requisition id JR111744

SJ Overview: Surbana Jurong Group (SJ Group) is a global multidisciplinary urban, infrastructure and managed services consultancy, headquartered in Singapore. With over 16,000 employees across 120+ offices worldwide, SJ Group is committed to shaping cities into sustainable and smart environments. Our presence in the Middle East is anchored by our contribution to large-scale infrastructure and transport projects across the GCC.

We are currently inviting Expressions of Interest for the following roles as part of a confidential metro rolling stock consultancy bid project in Dubai. All positions are full-time, UAE-based, and require strong GCC experience, with preference given to candidates with RTA project exposure.

About the Role: The Document Control / Secretary will be responsible for managing all project documentation processes, ensuring consistency, quality, and compliance with document control procedures. The role will support engineering and management teams in document registration, retrieval, archiving, and communication workflows.

Key Responsibilities:

• Maintain and update document management systems (DMS) for incoming/outgoing documents
• Log, track, and archive correspondence, drawings, RFIs, submittals, and reports
• Ensure document templates and standards are applied consistently across the project
• Support technical and commercial teams with documentation workflows and audit trails
• Coordinate with client and contractor document controllers for compliance and exchange

Requirements:

• BSc or Diploma in Administration, Engineering, or relevant field
• Minimum 10 years' experience in document control for infrastructure or rail/metro projects
• Strong command of MS Office, Aconex, EDMS, or other DMS platforms
• Familiarity with RTA documentation protocols preferred
• Detail-oriented with excellent organizational and communication skills

Why Join Us?

At Surbana Jurong, we bring together talent, teamwork, innovation, and a dynamic workplace to solve complex challenges creatively and collaboratively. Be part of a global multidisciplinary consultancy where your ideas and expertise are valued and rewarded.

All recruitment activities go through our recruitment function and currently, this role doesn't require agency input. Please do not forward resume directly to SJ Group

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

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About Us

SJ is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.

Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future.

Its technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as a full suite of multidisciplinary consultancy services across a diverse range of sectors including transportation, water, aviation, healthcare, hospitality and renewables.

A global urban, infrastructure and managed services consulting firm with over 70 years of track record in successful project delivery, SJ has built more than a million homes in Singapore, created master plans in more than 60 countries and developed over 100 industrial parks globally.

SJ is in Engineering News-Record's 2023 Top 225 International Design Firms, in World Architecture , and Asia Pacific FM Technology Provider of the Year 2022, awarded by International Facility Management Association.